What is the best project management tool for newsletter creators?

The best tool depends on your platform. For beehiiv newsletters, Planetly offers native integration. For budget-conscious creators, Trello's free tier works well. For teams wanting flexibility, Notion or Asana are solid options.

Do I need a special tool for newsletter project management?

Not necessarily. General tools like Trello work for many creators. However, purpose-built tools like Planetly offer newsletter-specific features like publication integration and editorial workflows that save setup time.

What features should newsletter project management tools have?

Key features include: editorial workflow stages (draft, edit, publish), content calendar views, team collaboration and assignment, deadline tracking, and ideally integration with your newsletter platform.

Best Project Management Tools for Newsletter Creators (2026)

Running a newsletter involves more than writing. There's content planning, team coordination, editorial reviews, and publication schedules. The right project management tool transforms chaos into smooth operations.

What to Look for in Newsletter Project Management

Editorial workflow support — Moving content from idea to draft to review to published
Publication scheduling — Tracking what goes out and when
Team collaboration — Assigning writers, editors, and reviewers
Content visibility — Referencing actual posts and drafts
Multi-publication handling — Managing multiple newsletters

The 5 Best Tools Compared

1. Planetly

Built specifically for beehiiv newsletters

Pros: Native beehiiv API integration, reference posts in tasks, newsletter-focused workflows, multi-publication support

Cons: beehiiv-only, newer to market

Best for: beehiiv newsletter teams who want purpose-built tools

2. Trello

Popular general-purpose Kanban

Pros: Generous free tier, simple interface, large ecosystem

Cons: No newsletter integrations, requires manual setup

Best for: Solo creators on a budget who prefer DIY setup

3. Asana

Enterprise project management

Pros: Powerful automation, multiple views, strong reporting

Cons: Steep learning curve, expensive, overkill for most

Best for: Large media companies with complex approval chains

4. Notion

Flexible all-in-one workspace

Pros: Highly customizable, great for documentation

Cons: Requires significant setup, no email integrations

Best for: Teams who want to build custom systems

5. Monday.com

Visual work management

Pros: Colorful interface, many integrations

Cons: Expensive, no newsletter features

Best for: Marketing agencies managing multiple clients

Our Recommendation for beehiiv Users

If you're running a beehiiv newsletter, try Planetly first. The native integration means you can reference actual posts in tasks, see your publication data, and work within a system designed for newsletter operations.

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